Wakeylele New Songs Protocol(GuideLines)

 Controlling Songs and protecting versions

 Song sheets once approved (see below) will be located on the Wakeyele Web site in the main songs catalogue table. https://wakeylele.com/song-catalogue/

New (unapproved) song sheets will be be located on the Wakeylele Web site in the New Songs table  https://wakeylele.com/new-songs-on-trial/

No song sheets should be posted to the Wakeylele WhatsApp group or to the membership email list; songs posted here remain unchanged and likely eventually be out of date. Instead links to song sheets in the website song tables can be inserted to WhatsApp and membership email list.

In this way we can ensure that members will always be accessing the correct song version.

Members. How to get a song played by the group.

Contact the members rep, Chris-Haywood Poole, tell him what your song is and if possible supply him with a song sheet. He’ll ask one of the band leaders to play it after it’s added to the New Songs Table on the web Site.

After your song is played , the practice leader will ask the members to vote for it. If a majority (more than 50% of those present) at the practice night vote in favour, then your song is approved and it will go into the main catalogue and deleted from the new songs table.

Songs that fail the vote will be played again at a subsequent 'Trail Songs Night' or at a subsequent practice night and put to the vote. If your song fails to receive a majority vote here, it will have a further chance at the next ‘trial song night’. If it fails to receive a majority vote both nights it will be deleted from the new songs table. (See ‘Trial Songs Night’ below). If it gains a majority vote it will be moved to the main catalogue and deleted from the  new songs catalogue.

Practice Leaders. How get a song played by the group.

If you are a leader, you will have submitted a song sheet prior to your night and have it added to new songs table and included in the playlist. Then it’s the same protocol as for members submitted songs

Trial Songs Nights  

Practice Night Trial Songs evening will be held periodically, when there are sufficient new songs which have failed a practice night vote. These songs will be played and then voted on. If they fail again they will go forward to the next ‘Trial Songs Night’. This would give songs three chances of gaining approval as the group become more familiar with them. If it fails both times then it’s removed from the trial songs catalogue. If it receives a majority vote at any time it will transfer to the Main Song Table.

Playing New Songs on Club Practice Night

Club Night leaders are asked to introduce a maximum of 3 new songs per practice night session.